Corporate Administrative Assistant

Overview

• Process and submit attorney and business professional expense reports
• Review vendor statements and requests in coordination with the Finance team
• Schedule internal and external meetings; manage attorney calendars
• Coordinate conference room bookings, catering, and A/V needs
• Arrange and manage domestic and international travel logistics
• Handle document editing, printing, scanning, copying, filing, and distribution
• Support time entry by editing and correcting narratives using Intapp
• Assist Billing with invoice backup retrieval and monthly billing preparation
• Review prebills for accuracy, consistency, engagement terms, and client preferences
• Proofread legal work product and firm-generated materials
• Assist with the firm’s Stock Certificate Program in partnership with internal teams
• Coordinate messengers, couriers, and external vendors
• Serve as a liaison to help attorneys and staff navigate firm resources
• Build strong working relationships through regular check-ins with supported teams
• Support special projects and additional administrative initiatives as needed

About You

• Bachelor’s degree (preferred)
• Minimum 1 year of administrative experience in a legal or professional services environment
• Service-driven mindset with strong initiative and problem-solving skills
• Ability to prioritize and multitask effectively in a fast-paced environment
• Exceptional attention to detail and commitment to accuracy
• Strong written and verbal communication skills
• Professional judgment, discretion, and confidentiality
• Ability to follow complex instructions and ask thoughtful clarifying questions
• Excellent organizational and interpersonal skills
• Comfort working under tight deadlines with flexibility and adaptability
• Strong technology aptitude and willingness to learn new systems quickly
• Strong proficiencyMicrosoft Office: Word, Excel, PowerPoint, Outlook
• Familiarity with legal/professional services tools such as, Chrome River, Maptician, iManage, EMS, PrebillViewer, Intapp

Ready to take the next step?

Apply today or get in touch for a confidential conversation.